Apollo sequences
Mirror your Apollo sequences, contacts and replies inside Zyan, edit steps and the sender, and know when the mirrored numbers are stale enough to distrust.
Apollo works the same way Smartlead does: Zyan mirrors your Apollo sequences rather than running them. You connect your own Apollo key, and OutboundCampaignsApollo shows the sequences with their steps, contacts, replies and the time of the last sync.
Before you start
You need the Leads plan feature, and either owner or prospecting access. The Apollo API key is connected under SettingsIntegrationsApollo. Without the plan feature the surface bounces you out.
Connect and sync
Connect the key
SettingsIntegrationsApollo — as an owner, or with prospecting access.
Open the mirror
OutboundCampaignsApollo — your sequences appear with steps, contacts and reply counts.
Refresh Apollo
Pulls the latest mirror and analytics. Do this before you read numbers that matter.
Open a sequence
Edit its steps and audience, and set the sender.
What the mirror shows
| On the page | Read it as |
|---|---|
| Sequence steps | The steps as Apollo has them, editable here |
| Contacts | Who is enrolled in the sequence |
| Replies | Replies Apollo has recorded against the sequence |
| Last sync | When the mirror last pulled — the age of everything above |
Last sync is the number that decides whether the rest is trustworthy. A mirror pulled yesterday is fine for a glance and wrong for a report.
Settings reference
| Setting | What it changes | Default |
|---|---|---|
| Sender | Which active Apollo sender account the sequence sends from. Sender accounts themselves are managed in Apollo. | — |
| Refresh Apollo | Re-pulls the mirrored sequences, contacts and analytics, and updates the last-sync time. | — |
Amber notices mean the numbers are not current
An amber notice on this page means the mirror is stale or only partially synced. Refresh before you quote a reply rate to a client — a partial sync under-counts in a way that looks like a real result.
Fix sender problems in Apollo, not here
Zyan can choose between the sender accounts Apollo reports as active. It cannot create one, reconnect one, or repair one. No active Apollo sender is a message about your Apollo account.
Apollo, Smartlead or a Zyan sequence?
All three send cold email, and running the same audience through more than one is how people get their domain filtered. Pick one home per audience.
- Keep it in Apollo if your prospect data and sender accounts already live there and you only want visibility inside Zyan.
- Use Smartlead if that is where your inbox rotation is set up — see Smartlead campaigns.
- Use a Zyan sequence when you want the cadence sending from your own mailbox, with Zyan's caps, warmup and reply triage around it.
Troubleshooting
| Symptom | Cause | Fix |
|---|---|---|
| The Apollo page bounces you out | The Leads plan feature is not on your plan | Check your plan, or ask the workspace owner |
| No sequences appear | No API key is connected, or the mirror has not run | Connect the key in Settings → Integrations → Apollo, then Refresh Apollo |
| No active Apollo sender | Apollo has no sender account available | Fix the sender in Apollo, then refresh here |
| Reply and contact counts look wrong | The mirror is stale or partially synced | Read the amber notice, then Refresh Apollo |
| A change you made in Apollo is not showing | The mirror has not pulled it yet | Refresh Apollo |