Smartlead campaigns
Mirror your Smartlead cold-email campaigns inside Zyan, build one with the five-step composer, and understand why Stop is irreversible and the master pause does not reach it.
If your cold email already runs in Smartlead, Zyan mirrors it rather than replacing it. You connect your own Smartlead API key, and OutboundCampaignsSmartlead shows your campaigns, mailboxes, enrolled leads and events — plus a composer for building a new campaign without leaving Zyan.
Before you start
Connecting the Smartlead API key is owner-only, under SettingsIntegrationsSmartlead. Viewing the mirror needs owner or marketing access. The Smartlead surface is hidden inside the iOS admin app, so use a browser on a computer.
Connect and read the mirror
Connect the key
SettingsIntegrationsSmartlead, as an owner. Until this is done the page reads Smartlead is not connected.
Open the mirror
Your Smartlead campaigns and synced mailboxes appear under the Smartlead pill on the campaigns hub.
Open a campaign
The detail view carries its enrolled leads and its event history.
Build a campaign
The composer is five steps.
Name
The campaign name, as it will appear in Smartlead.
Mailboxes
Pick which synced Smartlead senders the campaign uses.
Sequence
Between one and ten steps. Step 1 requires a subject; subjects run to 250 characters, bodies to 20,000, and waits from 1 to 90 days.
Schedule
Timezone, sending days, and the window start and end.
Review
Then create. The campaign is created paused.
A new campaign is paused until you activate it
Creating a campaign never starts sending. Activate sits behind a confirmation that names the real sending about to happen — that confirmation is the only thing standing between a draft sequence and your prospects' inboxes.
Settings reference
| Setting | What it changes | Default |
|---|---|---|
| Campaign name | The name used for the campaign in Smartlead. | — |
| Mailboxes | Which synced Smartlead sender accounts the campaign sends from. | — |
| Sequence steps | One to ten steps. Subject up to 250 characters and required on step 1, body up to 20,000 characters, wait 1 to 90 days. | — |
| Timezone | The timezone the sending window is interpreted in. | — |
| Sending days | Which days of the week the campaign may send on. | — |
| Window start / Window end | The hours the campaign may send between. | — |
| New leads per day | How many new leads are enrolled each day — the throttle on how fast the campaign scales. | — |
Activate, pause and stop
| Control | Effect | Reversible |
|---|---|---|
| Activate | Starts real sending, behind a confirmation | Yes — pause it again |
| Pause | Halts sending, keeps the campaign | Yes |
| Stop | Ends the campaign | No |
Stop cannot be undone, and the master pause does not reach Smartlead
Smartlead cannot restart a stopped campaign, so Stop only appears on an active campaign and should be treated as final. Separately: Zyan's master pause under OutboundSettingsStatus covers the Zyan outreach plane only. Smartlead runs on its own infrastructure and keeps sending. Pause Smartlead campaigns here or in Smartlead itself.
Two kinds of truncation notice
They look similar and mean different things.
| Notice | Means | Do |
|---|---|---|
| A sync-side notice saying data may be missing | Rows were never mirrored from Smartlead | Re-sync before trusting totals |
| A read-side notice about showing the most recent rows | One page is capped; the data exists | Narrow your filter, or page through |
Troubleshooting
| Symptom | Cause | Fix |
|---|---|---|
| Smartlead is not connected | No API key is saved | An owner connects it in Settings → Integrations → Smartlead |
| Smartlead is missing from the navigation on your phone | The surface is hidden in the iOS admin app | Open it in a browser on a computer |
| A newly created campaign sends nothing | Campaigns are created paused | Activate from the campaign header |
| Smartlead keeps sending after you hit Zyan's master pause | The master pause does not cover Smartlead | Pause the campaign on this page, or in Smartlead |
| Numbers look lower than in Smartlead | The mirror is truncated or stale | Read which truncation notice you have, then re-sync |
| Stop is not offered | It only appears on an active campaign | Activate first — but remember Stop is irreversible |